Upon receipt of Bill/Invoice, the Admin in charge will check the following before the same is processed

for payment.

- Check the materials received as per the delivery challan vs PO raised on the vendor along with

payment terms and other conditions.

- If the material supplied by the vendor does not specify the ordered item or quantity the same

will be returned back Immediately to the vendor. No part shipments are accepted.

- If there is any discrepancy in the billing, the same will be intimated to the vendor and the bill will

be returned back for correction. Prayoga staff will not make any corrections to the vendor bills

which will lead to audit problems.

- Upon checking the items, the same will be updated in the soft copy of the inventory register.

- The Admin Department will then attach the Bill and submit the same to Finance for payment

filling up the Payment Voucher Advise Form.

- A copy of the PO and delivery challan will be made available to the Finance Manager ( if

required) for verification and then the payment is processed and cost debited to the concerned

department.

- The bank details along with payment are uploaded on the bank portal on the due date and the

same will be intimated to Authorized Signatory for approval.

- Once the payment is cleared, the Finance Manager will inform the Admin to enable them to

intimate the vendor about the payment.

Vendor Payment Format :

https://docs.google.com/spreadsheets/d/1nETHCCRtfAv5jZXLKsdPu5-oHWggYu1g/edit#gid=

1288089288